Policies

Wake Forest University School of Law Statement of Principle on Diversity

Wake Forest University is a community of men and women that seeks the enlightenment and freedom which come through diligent study and learning. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail.

To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.

Wake Forest University Non-Discrimination Statement

Wake Forest University is committed to administer all educational and employment activities without discrimination because of race, color, religion, national origin, age, sex, veteran status, handicapped status or disability as required by law. In addition, Wake Forest rejects hatred and bigotry in any form and adheres to the principle that no person affiliated with Wake Forest should be judged or harassed on the basis of perceived or actual sexual orientation.

OUTLaw’s Bylaws

Bylaws of OUTLaw
Wake Forest University School of Law

Article I. Name and Organizational Purpose

1.1 Name. The name of this organization is OUTLaw.

1.2  Organizational Purpose.  The mission of Wake Forest University School of Law’s OUTLaw is to promote and foster an environment of equality, inclusion, support, and safety for lesbian, gay, bisexual, transgender (“LGBT”)—or other sexual and gender minorities—law students and their allies.  OUTLaw’s social responsibility is twofold: (1) to educate and advocate for gay rights and equal treatment within the Wake Forest School of Law community and at the local, state and national level; and (2) to increase awareness of the legal and social issues of the LGBT community, which not only disadvantage LGBT law students, but have far-reaching consequences in impacting the lives of those around them.

1.3  The rules and regulations contained in these bylaws govern OUTLaw.

Article II. Bylaws Adoption and Amendment

2.1  Adoption.  These bylaws are adopted with the approval of the 2/3 of the Executive Board (the “Board”) members.  For a proper vote to occur, at least 2/3 of the Board must be present at the initial approval meeting.  Once adopted by the current Board, the Bylaws remain in effect until amended, replaced, or terminated by a future action of the Board.

2.2  Amendment.  The bylaws can only be amended with a 2/3 vote of the Executive Board.

2.3  To amend these bylaws, Board members must be notified of the proposed change(s) at least one week prior to the meeting (which must be conducted in person) at which the proposed amendment(s) will be subject to a vote.  If multiple amendments are proposed, the vote for each amendment will be individually tallied.

2.4  All proposals to amend these bylaws must be adopted with the approval of the 2/3 of Board members.

Article III. Organizational Structure

3.1  Role of the Board. The Board tasked with the operations of the organization.

3.2 Officers.  OUTLaw has the following officers: President, Vice President, Secretary,

Treasurer, Pro Bono and Community Outreach Chairperson, and Public Relations Chairperson.

3.3  Officer Responsibilities.

3.3.1      President.  The President’s primary responsibilities include: ensuring the general health and productivity of OUTLaw; presiding over all meetings; preparing agendas all meetings; coordinating with the Treasurer to properly maintain the budget; and assisting other Board members whenever necessary and proper.

3.3.2      Vice President. The Vice President’s primary responsibilities include: assisting the President with maintaining the overall function of OUTLaw; running meetings when the President is unavailable; and monitoring the official OUTLaw email account.

3.3.3      Secretary.  The Secretary’s primary responsibilities include: recording, retaining, and electronically distributing meeting minutes; and maintaining the organization membership list, listserv, and attendance record.

3.3.4      Treasurer.  The Treasurer’s primary responsibilities include: maintaining the organization budget and keeping a written record of all funds disbursed; presenting the Board with a written budget report periodically; requesting funding from the SBA and other departments or organizations as necessary; and coordinating any reimbursements or disbursements.

3.3.5      Pro Bono and Community Outreach Chairperson.  The Pro Bono and Community Outreach Chairperson’s primary responsibilities include: facilitating and organizing pro bono and community outreach projects on behalf of the organization; seeking out additional pro bono and community outreach opportunities on behalf of the organization; fostering collaborations and building a network of allies; and organizing community service events that contribute to the overall advancement of the law school and surrounding communities.

3.3.6      Public Relations Chairperson.  The Public Relations Chairperson’s primary responsibilities include: maintaining the organization’s webpage and social networking pages; capturing photos at organization events; and acting as the liaison between OUTLaw and the law school’s Communications and Public Relations department.

3.4           Nothing in this document prevents or prohibits the assignment of additional responsibilities to Board members.

3.5       Board members are responsible for coordinating or finding someone to coordinate any projects the board member brings in.

Article IV. Terminating Board Members

4.1  Standard for Termination.  Board members who fail to perform adequately may be terminated.  Before any Board member is terminated, a formal warning must be issued by the Board and the Board member must be provided with a reasonable opportunity to perform adequately.  A Board member fails to perform adequately when the Board member fails to attend a majority (more than half) of meetings and events, represents the organization in a manner that is inappropriate, or fails to meet minimum expectations for all Board members.

4.2  Process for terminating Board members.  If a member of the Board wishes to terminate a delinquent Board member, the Board member must make a motion at a Board meeting.  Upon making the motion, the Board member must describe the reasons motivating the desire for termination.  Once these reasons have been articulated, the alleged delinquent Board member must be given the opportunity to respond.  Should the delinquent Board member not be in attendance, the delinquent Board member must be given 48 hours from the time he/she is notified that a motion has been made to provide facts indicating why he/she should not be terminated.  At the conclusion of the 48 hour period or at a time where the delinquent Board member has had the opportunity to speak (whichever comes first), the Board will vote.  A 2/3 majority of Board members must vote to terminate, or the delinquent Board member will remain on the Board.  A motion cannot be made to terminate the same delinquent Board member within one month of the initial vote.

4.3  Filling vacant Board positions.  If a Board member is terminated, the position may be filled in two ways.  First, a current Board Member-at-Large may be promoted to the open position with a majority (more than half) vote of the Board.  Second, any Board member may nominate a candidate, and that candidate can be appointed to the position with a 2/3 majority vote of the Board.  At no time should an election be held to fill a position open because of termination.

Article V. Elections

5.1  Procedures

5.1.1      Date for Elections.  Elections are to be held after the law school’s designated spring break.

5.1.2      Presiding Over Elections.  The President will preside over elections with the assistance of the Vice President.  However, if either officer is running for a position, that officer will not preside over elections.  Presiding over election includes preparing ballots, ensuring that each candidate is given equal time to speak with the voting membership, collecting ballots, tallying results, and announcing the winners.

5.1.3      Soliciting Interest.  The Vice President will solicit interest from members who are interested in running for an elected position two weeks prior to elections.  However, if the Vice President is running for a position, another officer will solicit interest from members.

5.2 Voting

5.2.1      Counting Ballots.  Ballots should be counted within 24 hours of an election occurring by the officer(s) presiding over elections.

5.2.2      Eligibility to Vote.  Members eligible to vote are any members who have attended at least 50% of the event during the current school year.  Only students who will remain current students in the following school year are eligible to vote.

5.3 Board Transition

5.3.1    Term. Each Board member serves a term lasting one year, beginning on the day following final exams of the current school year and ending on the final day of the final exam period the following school year.

5.3.2    Attendance at Interim Board Meetings.  Newly elected officers are required to attend Board meetings following elections but before the beginning of the new term.  The newly elected officers are not eligible to vote at Board meetings, unless the Board member holds a position in the current term.

5.3.3    Events Prior to New Term.  Outgoing officers are be responsible for conducting organization events planned prior to elections.

Article VI. Membership

6.1  Eligibility.  All law students at the Wake Forest University School of Law are eligible to join and serve as OUTLaw officers.

6.2  Non-Discrimination Policy.  In compliance with Wake Forest University policy, OUTLaw will not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status.  In addition to these classes, OUTLaw will not discriminate against any other class described in the policies of Wake Forest University or the laws of Forsyth County, NC, or the State of North Carolina.

Article VIII. Meetings

8.1 Board Meetings.  The Board may meet at its discretion.  No less than two Board meetings are to be held each semester.

8.2 General Meetings.  No less than two General Body meetings per academic year are to be held.